Office Hackery

Useful Hacks, Reviews, Tips and Tricks of anything under the moon and the sun.

Hide Specific File Types from Windows Recent Documents

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Windows by default stores recent documents information so users can get back to the last accessed document quickly. To disable recent document list, you can just go to the Start Menu properties and uncheck "Store and display recent opened items in the Start Menu" option. But this technique will keep all types of documents from appearing. What if you need to hide a specific File Type? You can by using FileTypesMan.

FileTypesMan is an alternative to the 'File Types' tab in the 'Folder Options' of Windows. It displays the list of all file extensions and types registered on your computer. To hide specific file types from recent documents using this tool just run this no-install-required application, browse down until you find the file extension you want to hide, double-click on it, and then tick the box for "Don't add this file type to Recent Documents" as shown below.

Hide Specific File Types from Windows Recent Documents

This portable app supports any version of Windows from Windows 98 to Windows 7.

Download FileTypesMan via [nirsoft.net]

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How to Open Sticky Notes in Windows 7

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One of the common tool I use to jot down notes during a meeting is Sticky Notes. It is more appealing than writing on a pad paper or if with a notebook, using the notepad program. With Windows 7, Sticky Notes app is not readily accessible from the program menus so I will give you the best shortcut to find this tiny but useful program.

How to Open Sticky Notes in Windows 7

To Open Sticky Note:
1. Click Windows Start button then in the search box, type Sticky Notes.
2. From the list of results tap Sticky Notes.

Quite simple isn't it? Start jotting down notes with Sticky Notes.

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Personal Folders (PST) Backup Tool

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If your using PST (Personal Storage Table) in MS Outlook to store your mail, notes, contacts, tasks and calendars then you might want to backup copies every now and then. With PF Backup from Microsoft, you can create backup copies of your .PST files at regular intervals. You can choose which of your .PST files you wish to back up, and how often you wish to back them up.

Personal Folders (PST) Backup Tool

Once you have installed, To use it just do the following:
1. Start Outlook.
2. On the File menu, choose Backup.
3. To change the backup options, such as which .PST files to back up, click Options.

This Add-In is compatible on Microsoft Outlook 2007/2003/2002.

Download PF Backup Tool via [Microsoft]

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How to Open Docx Files Without Word 2007 or 2010

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By default, the newest versions of Microsoft Word saves word documents in ".docx" format. Microsoft also made the docx as permanent standard for Word documents so say goodbye to your doc files. So what if you still don't have Word 2007 or later version? How will you open Docx files? Here's How.

Using Online Tools
You can open docx using various online tools. The most popular among these web apps are Google Docs and Zoho Viewer.

How to Open Docx Files Without Word 2007 or 2010

Using Desktop/Offline Tools
You can also open docx documents using desktop tools such as Word Viewer. Or if you are using the popular opensource document processor called OpenOffice then you can use it too.

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Test Your Internet Connection Quality with Pingtest

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There are several websites where you can check the speed of your internet connection but how about the quality of it? You can use Pingtest.net instead. This free web app can determine the quality of your broadband Internet connection by checking packet loss, ping time, and a composite of all the ping tests called jitter (indicator of how much variation exists in your ping times).

Test Your Internet Connection Quality

To use the web app, just go to the website, then click "Begin Test" to start the quality checking. Wait for the process to finish and Pingtest will display the result.

Test Your Internet Connection Quality

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Convert Web Page to PDF Online

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I want to share a website content to a friend but his internet connection was down during that time. So I need to create a local copy of the website and present it to him through a USB drive. Good thing I found this free site that can quickly convert any website or article to PDF format. It is called Web2PDF.

Convert Web Page to PDF Online

To convert a website, just enter the URL address, wait for it to finish processing, then click download to get the PDF format. This online service supports the following browsers: IE, Firefox, Chrome, Safari or Opera.

Convert Web Page to PDF via Web2PDF

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Enable Run Command on Windows Start Menu

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By default there is no Run command in Windows Vista and Windows 7. If you want to display it back, you can from the Start Menu Option. How? Follow these easy steps.

1. Right-click on the taskbar, choose properties, then select Start Menu tab.
2. Select the Start Menu option box then click the Customize button.
3. From the Customize dialog, scroll down until you see the option named "Run command". Check it to enable the feature then click OK to apply changes.

Enable Run Command on Windows Start Menu

4. Close other dialogs by clicking OK buttons.

You should be able to see now the Run command on Windows Start Menu.

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Add-In to Export Outlook Data

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By default, Outlook already has export option available on menu File > Import and Export, but it lacks options to export data like emails, notes, appointments or contacts into other formats or applications. To help you with Outlook export's shortcomings, you can use a free add-in that is compatible with Microsoft Outlook 2007 and 2010. The add-in gives you additional option to quickly export Mails, Contacts, Notes, Tasks, and Appointments to several different file formats, such as, MSG, Unicode MSG, RTF, TXT, CSV, ICS, vCard, HTML, and XML.

Add-In to Export Outlook Data

After installation, it will install a new Outlook Data Export drop down menu under the Add-Ins tab. The app is easy to use, just select the type of data you want to export, then select the export directory, select export options, choose the output format, and lastly hit the "Start Export" button.

Download Outlook Data Export Add-In via [CodePlex.com]

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How to Save Word Doc To SkyDrive in Office 2010

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One of the new feature of Microsoft Office 2010 is the ability to upload documents directly to Windows Live SkyDrive account. This is through the "Save To SkyDrive" feature which is located at the Share tab under File Menu. To use it just follow these easy steps.

1. Go to File > Share then click "Save To SkyDrive".

How to Save Word Doc To SkyDrive in Office 2010

2. Sig-in using your Windows Live ID.
3. Once login, it will display all available folders, now select the folder where you would like to save the document.
3. Finally click the "Save As" button to upload the document. (It make take some time depending on your internet connection speed)


Save To SkyDrive feature is available in MS Word 2010, Excel 2010, and PowerPoint 2010.

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Windows 7 In a Box, shortcut to every feature

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If your one of those who made a big switch to Windows 7 but still unfamiliar of the new locations of common Windows features, programs, settings and etc. then this small tool can help you in the meantime. Windows 7 In a Box is a portable app designed for novice users so that they can quickly access everything without spending much time finding a specific feature. Just download and run the executable file then Windows 7 in a Box will display shortcuts to programs and settings your looking for.

Windows 7 In a Box, shortcut to every feature

From the app screen, just locate what your looking for and click it to launch your desired feature. It is a portable tool so you don't need to install it and it can be run from a USB drive.

Download Windows 7 in a Box via [big-daddy-design.com]

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Compare Document Revisions with CompareMyDocs

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MS Word has a built-in capability to compare versions which I already discussed on my past article: Compare Document Versions in MS Word. If you want to compare more than two documents then you may want to use a free web app called CompareMyDocs. It is a simple web service that compares up to seven revisions of a Word document or rich text file to help you put together a final draft based on revisions you choose.

Compare Document Revisions with CompareMyDocs

First, choose the documents you want to compare then click "Compare" button to start the comparison process. CompareMyDocs will automatically highlight areas that have been changed in other versions of the document. You can accept or reject those changes by hovering over and clicking one of the buttons that pops up. From the website, you can also add, delete or do some minor formatting within the document. If you are finish, you can save the final version as a MS Word document.

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Synchronize MS Outlook With Windows Live Hotmail

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In the past, I already discussed several add-ins that can sync your MS Outlook with web service apps like Google Calendar and Facebook Contacts. There is another MS Outlook add-in for another popular web service called Windows Live. If you use Windows Live services (Office Live or Windows Live Hotmail) to store or manage your email, calendar, and contacts, then you can use Outlook Connector to sync it with your Microsoft Outlook.

Synchronize MS Outlook With Windows Live Hotmail

Simply download and install the add-on, sign-in to your Windows Live account, then all contacts and calendar entries from Windows Live will be downloaded and synchronized with your MS Outlook. This Add-On works on Microsoft Office Outlook 2003 and Microsoft Office Outlook 2007.

Download Outlook Connector via [Microsoft]

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Recover Lost PST Password

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With the continuous evolution of software and web services security, remembering all passwords on all these apps can be difficult. So if you forgot the password like what I always do on my Personal Storage file (PST), its normal and luckily recoverable (at least on PST). If you forget the password of your pst files, you can use the free PstPassword tool to quickly recover that password. PstPassword is a portable application that don't need to be installed on your windows system. To start using it, just run the executable file.

Recover Lost PST Password

If you run PstPassword, it displays the list of all PST files of the current logged on user (Under Documents and Settings\User Name\Local Settings\Application Data\Microsoft\Outlook). For each password-protected PST file, PstPassword provide 3 alternative passwords that will open the PST file. If the PST is not protected by a password, the 3 password columns remain empty, and the CRC value column is 0x00000000. If you need to recover a password from a PST file that doesn't appear in the default logged user, you can press F7 and select the desired PST file, or simply drag the PST file from Explorer window into the main window of PstPassword.

Download PstPassword via [nirsoft.net]

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Clear Microsoft Office History with an Office Add-In

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MS Office stores information of recent document history including those word or excel documents opened from email attachments. This maybe a good feature but privacy can be an issue because history can reveal sensitive information to others users specially when you are using a public computers (example, internet cafes). To avoid this problem, you can use the eSecure Office add-in that has been designed to provide users with the means to delete the Microsoft Office history from within the Office suite (Excel, Word & PowerPoint).

Clear Microsoft Office History with Office Add-In

Just download it from the developer's website then install it on your Windows machine. The installer will add 1 easy access menu shortcut on the office Ribbon and Office Button. Now all you have to do is click the shortcut to flush all office history. The add-in is available for Microsoft Office 2007 and Office 2010 running on Windows Vista or Windows 7.

Download eSecure Office Add-In

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Synchronize MS Outlook With Google Calendar

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Although I like Google Calendar more than any calendar apps today, I cannot use it as my sole calendar app simply because I still have to deal with MS Outlook Calendar when I'm at the office or schedule some office related meetings and events. There is a little but handy app that can sync both your MS Outlook Calendar and Google Calendar. Google Calendar Sync works with Outlook 2003/2007 on Windows XP and Windows Vista. It has an option to modify the sync flow, whether you like it to be 1-way or 2-way synchronization.

Synchronize MS Outlook With Google Calendar

To use Google Calendar Sync, follow these steps.
1. Enter your Google Calendar account details.
2. Select Sync Option you want the app to use.
3. Set the Sync interval then click Save.
4. Google Calendar Sync will on the background and you can access the settings with a right click on its system tray icon.


Download Google Calendar Sync via [Google Download]

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Disable/Enable New Program Highlighting in Windows Start Menu

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Windows automatically highlights newest installed applications and program folders in the Start Menu. If you don't want that feature, you can turn it off by following these easy steps.

On Windows 7 or Vista.
1. Right-click on the Start Menu and select Properties.
2. Select the Start Menu tab then click Customize.
3. Now uncheck "Highlight newly installed programs" then click Ok.

Disable/Enable New Program Highlighting in Windows Start Menu

On Windows XP.
1. Right-click on the Start Menu and select Properties.
2. Select "Start Menu" option then click Customize.
3. Then click on the Advanced tab and uncheck "Highlight newly installed programs", Click OK and close other dialog boxes.

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Sync Facebook Friends Photos with Outlook Contacts

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If you are using MS Outlook to manage office and personal contacts then isn't cool if you can put faces on these contacts? OutSync can find your contacts who are listed in your Outlook address book and are also connected with you on Facebook. It can automatically update the photo of each contact in your MS Outlook with the latest profile picture of then on Facebook.

Sync Facebook Friends Photos with Outlook Contacts

The app is more beneficial if your using Windows Mobile then contacts are automatically updated by Exchange server or ActiveSync. Now everytime a synced contact calls you, a photo will appear. OutSync supports Windows XP, Vista and Server 2003. It requires Outlook 2003 or 2007.

To install OutSync, just follow the setup instruction here.

Download OutSync to synchronize your Facebook friends photos and Outlook Contacts.

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Change Aero Peek's Display Speed in Windows 7

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Aero Peek is a Windows 7 feature that let you peek past all your open windows straight to the Windows 7 desktop. To try aero peek, simply point your mouse to the right edge of the taskbar and watch open windows instantly turn transparent, revealing all your hidden icons and gadgets.

Change Aero Peek's Display Speed in Windows 7

To adjust the display speed, you need to do a manual hack on a registry entry.
1. Open regedit.exe from Run dialog box.
2. From Regedit, navigate to the following registry entry
"HKEY_CURRENT_USER\Software\Microsoft\Windows\CurrentVersion\Explorer\Advanced"
3. Edit the value of key named as DesktopLivePreviewHoverTime (create a new DWORD if it does not exist). The key's value is in milliseconds, for example 1 second = 1000 and so on. The default value is set to 500, or half a second.

If you want to do it automatically, you can also download the aero peek registry hack here.

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Convert Your Pictures into Collages, Screensavers and Widgets

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Photos equals to memories, so we value it a lot. With application like Photojoy, you can enjoy your photos by turning it into Collages, Screensavers or Widgets. After you download and install the application, just select the photo folders to add to the gallery. You can either convert your pictures into a number of PhotoToys (desktop widgets that show off your photos in various ways) or you can make a collage of photos on your desktop, and lastly you can choose from one of the screensavers to show off your photos while you PC is on idle.

Convert Your Pictures into Collages, Screensavers and Widgets

Aside from selecting your pictures from a local folder on your computer, you can also add photos from Flickr.

Download PhotoJoy (Windows Only)

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